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Morse Institute Library
Board of Trustees
Meeting Minutes
May 12, 2009
Trustees Present: Kathleen Donovan, Harriet Buckingham, Elliot Goodman,
Gerald Mazor and Joseph Keefe
Administration Present: Jane Finlay – Acting Director
Dale Smith – Children’s Department Supervisor
Staff Present: Dell Redington
Call to Order: 4:00 pm
- Presentation by representatives of Broadwater Capital Management, advisors to the Trustees. The Garcias reviewed the current market conditions, the firm’s investment philosophy and recent actions that they have taken to enhance the condition of the Corporation’s investment portfolio. Their presentation utilized a number of charts and graphs tracing the current conditions and composition of the portfolio and long-term earnings and current net value. The gentlemen responded to a number of questions posed by the Trustees over the course of an hour. Note: The Broadwater Management personnel will make the next presentation at the October 13, 2009 meeting of the Board of Trustees.
- Dr. Keefe reviewed the status of the search for a new Director. Currently, the Trustees, Town Administrator and Mrs. McKenna have interviewed two finalists. Two more finalist interviews are scheduled for May 15th. We are in receipt of letters of recommendation for the five finalists that will be assembled in packets along with the perceptions from the Supervisors and made available to the Search Committee. It will be necessary to schedule an additional meeting at which time, we hope, the Search Committee can come to consensus on a Director.
- The Board unanimously voted to support the replacement of Ayako Barnum, part-time reference staff whose last day is May 28th.
- Report of the Acting Director:
- Ms. Finlay and Dr. Keefe attended the Town Meeting Thursday, April 14, 2009. Voting on Articles 5 – 15, i.e., the budget articles, was postponed until town meetings beginning Thursday, May 7.
- The Website Committee attended presentations by three vendors who responded to RFPs. Review which will lead to final selection is currently underway.
- Mid-year report for the Equal Access grant was submitted to the MA Board of Library Commissioners May 6, 2009 (the due date had been extended). This grant is on track.
- The May is Military Appreciation Month Committee kicked off with a presentation by the color guard from the U. S. Army Research Institute of Environmental Medicine. A very popular concert by the United States Materiel Command Band was held at the Wilson Middle School with Morse Institute Veterans Oral History’s support. This Saturday is the opening of the show of photos honoring Natick’s veterans. We have over 250 photos to be displayed.
- The Library was represented by the Reference Department and other staff at the town’s Employee Health Fair May 5, 2009 at the Natick Fire Station.
- The Friends of the Library sponsored a very delicious and much enjoyed staff appreciation luncheon on Thursday, May 7, 2009.
- The Morse Institute Library will close at 8:00 p.m. Monday-Thursday and
5:00 p.m. Friday in order to be open Saturdays 10:00 a.m. – 2:00 p.m. from July 6 through September 5, 2009.
- Publicity for the new summer schedule will be forthcoming after Article 7 is voted at the Town of Natick 2009 Spring Town Meeting.
- Ms. Finlay reported on the proper interpretation of the proposed change to the State Aid Municipal Appropriations Requirement in the CMR 4.01(5) as follows: The calculation of the requirement will be based on the municipal appropriation. All the usual sources can still be used to meet this requirement.
Meeting Adjourned: 6:00 p.m.
The next meeting of the Board of Trustees will be held on Tuesday, June 9, 2009 at 4:00 p.m. in the Community Room of the Library.
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